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Office Coordinator and Event Scheduler (Montana State University)
Montana State University - Event Services
compensation:
$24 per hour
employment type:
full-time
job title:
Office Coordinator and Event Scheduler
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**Office Coordinator: Performs a wide variety of administrative duties in support of the Sports Facilities office and works to maintain an efficiently run front office.
***Promote a ‘customer first’ agenda.
***Assists hiring managers with processing paperwork for student and temporary employees.
***Maintains files, answers phones, responds to inquiries in the centralized email account, prepares office supply orders, etc.
**Event Scheduling: Works with clients to schedule and coordinate meetings, conferences, and events across athletic areas and meeting space for sports and MSU facilities.
***Manages and coordinates production from initial contact with clientele to execution of the conference or event.
***Researches and requests available spaces across campus as needed.
***Communicates MSU and building policies and ensures compliance with contract and insurance requirements.
***Works within clients’ budget constraints.
***Writes contracts and estimates expenses for clientele.
***Diagrams room set-ups.
***Coordinates with other campus services as needed.
***Provides onsite event management assistance as needed.
**Serves as administrative lead for the scheduling software. Assists functional users with training, set-ups, reporting etc.
Assists management with coordinating building hours based on tenants’ needs.
**Actively contributes to the success of the department by performing other duties as needed in support of the department’s mission.
APPLY HERE: https://jobs.montana.edu/postings/50496
- Principals only. Recruiters, please don't contact this job poster.